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The SNSF awards grants to cover the production costs of digital book publications that were not produced in SNSF-funded research projects. Known as "independent" grants, they are financed under the funding scheme "Publication grants".
Grants to cover the production costs of book publications in the context of SNSF-funded research projects should be requested in the project proposal. After the end of the project, it is no longer possible to request an "independent" publication grant for such book publications.
Publication grants
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The application is generally submitted by the author of the scientific work. If there are several authors, the application may also be submitted by the editor.
The general requirements for applicants according to Article 10 of the Funding Regulations apply.
Publication grants for doctoral theses and habilitations may only be awarded if the applicants submitted their doctoral theses or habilitation at a Swiss university or if they meet the general requirements set out in Article 10 of the Funding Regulations when submitting their appplication to the SNSF.
Article 10 of the Funding Regulations
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- Publication grants for doctoral theses and habilitations may only be requested if the applicants submitted their doctoral theses or habilitation at a Swiss university or if they meet the general requirements set out in Article 10 of the Funding Regulations when submitting their application to the SNSF.
- Publication grants for doctoral theses may be awarded if the doctoral theses obtained one of the two highest grades awarded by the higher education institution. Both reviews by the higher education institution (e.g. the jury's report) must be submitted along with the application. If the reviews include critical comments, the applicant must explain how he/she has revised the work with a view to its publication.
- The SNSF awards a lump sum of CHF 8,000 for doctoral theses and habilitations. For this reason, only the publisher agreement needs to be submitted, but not the publisher's calculation.
Article 10 of the Funding Regulations
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It is not possible to apply grants for publication costs in the context of SNSF mobility fellowships (Doc.Mobility, Early Postdoc.Mobility and Advanced Postdoc.Mobility). Publications resulting from a stay abroad must be financed with the host institution's support. For the publication of a doctoral theses or a habilitation a publication grant can be applied during a SNSF fellowship, if the applicants submitted their doctoral theses or habilitation at a Swiss university.
However, after completing their fellowships, former SNSF fellowship holders can request a publication grant in order to publish their research results, provided they meet the general requirements pursuant to Article 10 of the Funding Regulations at the time of submitting the application. Publication grants for doctoral theses and habilitations may only be awarded if the applicants submitted their doctoral theses or habilitation at a Swiss university or if they meet the general requirements set out in Article 10 of the Funding Regulations when submitting their application to the SNSF.
Article 10 of the Funding Regulations
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Applications for publication grants can be submitted the whole year round. Applicants must submit the entire final manuscript to the SNSF for scientific evaluation (see question k). The evaluation is generally completed after 6 months. The relevant scientific work may not be published before the SNSF has communicated its decision..
Question k)
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A "basic digital book publication" consists (almost) only of text. It does not include any special functionalities that go beyond the usual standards for digital publications, such as links in the table of contents, the footnotes and the index.
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An enriched e-book offers additional functionalities, such as audio and video files, links to external websites or lexicons and interactive elements.
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The maximum grants and the lump sum can be increased if the requirements for the digital book publication are significantly higher (e.g. high typesetting costs, extensive illustrations and costly image rights).
Applicants asking for an amount in excess of the defined lump sum for doctoral theses or habilitations must always submit the publisher's calculation.
The additional costs must be explained in the publisher's calculation predefined by the SNSF under the following points:
- Point 2 "Description of the enrichment (links, audio and video content, etc.)"
- Point 4 "Comments on publishing costs"
- Point 6 "Justification" of the requested amount
Publisher's Calculation (PDF)
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"Publisher's services" concern general costs incurred at the publisher's end that cannot be attributed to an individual publication, e.g. costs for appraising manuscripts and for running advertising campaigns to promote the publisher's entire programme (autumn and spring previews). These costs may be covered by the SNSF up to a total amount of CHF 5,000.
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The editors or publishers must have anthologies peer reviewed before the application is submitted. The peer review must be conducted in line with international standards. In the SNSF's understanding, this involves obtaining at least one review from an independent expert that addresses the individual texts collected in the anthology. A review is considered to be "independent" if its author is not in any way directly linked to the publication, the editors or the authors. The review must be submitted to the SNSF along with the application.
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Conference papers can be supported by the SNSF if they are collected in an anthology. However, this is only possible if the individual papers are revised and merged to form a cohesive publication. It must have a clear thematic focus, including a knowledgeable introduction, and the scientific quality of the individual papers must be comparable.
In all other respects, the provisions that apply to the funding of anthologies also apply here, i.e. the papers must have been peer reviewed in line with international standards. In the SNSF's understanding, this involves obtaining at least one review from an independent expert that addresses the individual papers collected in the anthology. A review is considered to be "independent" if its author is not in any way directly linked to the publication, the editors or the authors. The review must be submitted to the SNSF along with the application.
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The submitted text serves as a basis for the scientific evaluation conducted by the SNSF. The text to be published must therefore be provided in full. However, it need not be typeset or presented in its definitive layout. Nor does it need to be proofread at this stage, unless proofreading is expected to result in major changes to the text.
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he publisher agreement must include the following three points (they may also be set out in a supplementary agreement to the publisher agreement):
- The SNSF grant will be used to produce the digital book publication.
Example:
"If the author is awarded a grant towards his/her digital book publication by the Swiss National Science Foundation, such grant shall be used exclusively to cover the production costs of the digital book publication." - The Open Access commitment required by the SNSF must be fulfilled after 24 months at the latest.
Example:
"After an embargo period of no more than 24 months after its initial publication, the digital book publication must be made available free of charge in a discipline-specific or institutional repository." - The support received from the SNSF is mentioned in the digital book publication.
Example:
"The publisher undertakes to mention the support received from the SNSF in the digital book publication."
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Digital book publications whose production is co-financed by the SNSF must be made freely accessible in a discipline-specific or institutional repository after an embargo period of no more than 24 months (for more information on potential repositories, see Question q).
If it can be shown that Open Access publication in accordance with these rules would be disproportionately expensive (e.g. image rights in art studies), the SNSF may remove the Open Access commitment on request.
However, if they are not co-financed by the SNSF, book publications resulting from SNSF research projects must also be freely accessible in a discipline-specific or institutional repository no later than 24 months after they are published by a publishing partner (see Open Access policy of the SNSF).
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A repository is an information platform (document server) where scientific documents are stored and where research results can be freely accessed from anywhere in the world.
Institutional repositories are based at higher education institutions or other research institutions. For example (non-exhaustive list):
Discipline-specific repositories are document servers where documents pertaining to a particular discipline are stored.
Institutional and discipline-specific repositories are listed in the Directory of Open Access Repositories (OpenDOAR).
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Yes, this is permitted. However, the SNSF grant must not be used to cover the paper and printing costs.
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Yes, the digital book publication must be freely accessible no later than 24 months after the initial publication of the book (Open Access policy of the SNSF). A digital version can be published at the same time as the printed book and offered against a fee for the duration of the embargo period.
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No. By asking applicants to provide a signed, legally valid publisher agreement with their application, the SNSF can ensure that the co-financed book is published.
The digital book publication must be made available at the Swiss National Library.
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The publication grant is paid out to the applicant or author of the scientific work. It is his/her responsibility to pay the publishing costs using the SNSF grant.
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