Your curriculum vitae – all about the CV format
With the funding application, you will submit a curriculum vitae (CV) in line with the SNSF’s specifications, describing your major achievements as a researcher.
In the broadest sense, what scientific qualifications do you have? For reviewers and evaluation panels, this is one of the key questions when they assess your application. The CV answers this question. It is made up of five elements.
- Education and training
- Previous and current employment
- Major achievements with selected works
- Net academic age
- ORCID iD number
We focus most closely on the achievements you describe and the associated selected works. A lengthy list of publications is not part of the CV. This increases equality of opportunity and allows for an evaluation aligned with the DORA principles.
Please note: The achievements do not have to be directly associated with the current application. The idea is for you to give a general description of your most important research to date. Professional skills that are relevant for the project should be stated primarily in the research plan. That means you can write the CV once and then use it with small adaptations for other applications, including in other SNSF funding schemes. This reduces your workload and leads to fewer overlaps between the CV and the research plan.
The net academic age is the amount of time you have actually been able to dedicate to research, after deducting interruptions and non-scientific work.
You will need an ORCID iD for the CV. This international identifier for scientists associates you clearly and permanently with your research.
More information on the curriculum vitae:
Major achievements with selected works
In your CV, you describe in your own words one to three of your most significant career achievements. The total length of the text is limited to one page of A4. The descriptions can include, for example: your contribution to the research; your findings and their impact on science or society; the historical context of the scientific problem; the problem itself. Other aspects are also permissible.
Give a maximum of ten work samples as reference, distributed across the achievements in any way. All types of work are eligible – for example articles in scientific journals, chapters of books, conference papers, data sets, etc. Please refrain from citing any individual work more than once.
The major achievements must not be necessarily related to your current application or directly relevant to it. The idea is for you to give a general description of your most important research to date.
Your scientific qualifications will be evaluated above all on the basis of these brief descriptions and the associated works. The number and type of achievements will vary widely depending on career phase and discipline. We take this into account in our evaluation.
Net academic age
Since your dissertation or state medical examination, how long have you actually been able to work in research, after deducting interruptions and non-scientific work? This time span between your graduation and the submission of the funding application is your net academic age, calculated in full-time equivalents (FTE). In your CV, you should state this in years and months. We evaluate your track record of achievements in relation to your net academic age, allowing us to make a fair comparison with other applicants. You can claim deductions, for example, for maternity or paternity, illness, continuing education and public service.
If, at the time of submitting your application, you have not yet completed your doctorate or state medical examination, your academic age will be 0. This is possible in the case of, inter alia, Postdoc.Mobility. Some funding schemes, such as Doc.CH and BRIDGE, do not require applicants to have a doctorate or state medical examination; in these cases, no academic age will be calculated.
ORCID identification number
To create your CV, you will need an ORCID identification number (ORCID iD). This international identifier associates you clearly and permanently with your research, irrespective of name changes, different name spellings or a change of institution.
As a researcher, you have complete control over your data in the ORCID profile. You decide what information is associated with your iD number and which information is visible to whom. The name and ORCID iD are always public.
Please be aware that the publicly accessible content of your ORCID profile is also accessible to the reviewers and the evaluation panel. We would therefore advise you to list your most recent and important works in the profile. You can import works that you want to include in your CV directly into the SNSF-portal.
The free-of-charge ORCID iD is administered by an independent, not-for-profit organisation. Members include universities, publishing houses and research funding bodies throughout the world.
Do all applicants need to submit a CV in the new format?
Do all applicants need to sub-mit a CV in the new format? Yes, all applicants, i.e. the responsible applicant and other applicants, need to create and to submit their CV in the new format. The format will be successively implemented in the funding schemes from October 2022. You can find more information on the funding scheme-specific websites and on mySNF.
Do I need a CV for an application under the Lead Agency- and Weave-process?
Yes, from 1 October 2022 onward. For applications, which are evaluated by the SNSF, all applicants need a CV in the new format. For applications, which are evaluated by the partner organisation, only applicants from Switzerland need a CV in the new format.
In which language do I have to submit my CV?
The CV must be written in the language of the research plan.
Where can I generate my CV for an application to SNSF?
Why do I need an ORCID account?
ORCID stands for Open Researcher and Contributor ID. It is a global, not-for-profit organisation sustained by fees from its member organisations, including the SNSF. Having your own ORCID iD ensures that you are correctly identified and reliably connects you with your works, awards and affiliations. If you do not yet have an ORCID iD, you do need to create one for the new CV format.
Can I add data on my ORCID profile post-submission?
Yes, you can add data to your ORCID profile anytime. This will not automatically update your CV.
Can I fill out the new CV form for other applicants?
No, CVs have to be created by each individual applicant with their own ORCID iD.
Can I authorise someone to work on my behalf in my CV account?
We advise you not to allow anyone else to work in your CV and not to share your ORCID credentials at any time.
Can panel members and external experts consult my ORCID profile?
Your ORCID iD will be visible as an active link on your CV and, depending on your visibility settings, evaluators will have access to your curated list of works on your ORCID profile. As your ORCID iD will be shared with evaluators, the SNSF recommends that your most recent and your most important works be visible in your ORCID profile.
Can I use the “net academic age” of the CV also for calculating the eligibility window?
No, these two are not to be used synonymously. The net academic age is the amount of time you have actually been able to dedicate to research since the relevant degree, after deducting interruptions and non-scientific work. The net academic age is taken into account in the scientific evaluation, whereas eligibility windows are relevant for formal requirements.
The personal requirements are stipulated in the Funding Regulations and in the regulations of the specific instrument. If the eligibility to apply in a funding instrument is limited to a specific period, this period may be extended at the applicant's request (see Clause 1.11 of the General implementation regulations for the Funding Regulations).
Which criteria will be applied to the evaluation of the CV?
The SNSF has signed the San Francisco Declaration on Research Assessment (DORA), which recommends that funders be explicit about the criteria used in evaluating the scientific productivity of applicants, taking due account of the scientific quality, value and impact of their entire research output (including datasets, software, prototypes) in addition to research publications. For this purpose, the SNSF requests a standardised set of information from all applicants.
The SNSF continues to use the following criteria for evaluating CVs:
- scientific qualifications of the applicant and the scientific quality and relevance of the research output, based on past achievements,
- ability of the applicant to conduct a research project under his/her own responsibility.
Why does the SNSF require a new CV format?
The SNSF has signed the San Francisco Declaration on Research Assessment (DORA), which recommends that funders be explicit about the criteria used in evaluating the scientific productivity of applicants, taking due account of the scientific quality, value and impact of their entire research output (including datasets, software, prototypes) in addition to research publications.
How can I aptly describe my contribution in works cited in the CV?